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2021-22 Student Handbook » Introduction to the Handbook

Introduction to the Handbook

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Welcome to Southwest Preparatory School (SWPS).
 
The faculty and administration trust that your educational experience here, as a student or a parent/guardian, will be positive and successful. The Southwest Preparatory Handbook is a two-part, dual-purpose document that contains “The Student/ Parent Handbook,” and “The Student Code of Conduct.”
 
Part I, “The Student/Parent Handbook,” contains the district vision, mission, core values, and philosophy of the school. These foundations guide and direct school staff in providing the best possible educational environment for each student. This part also contains essential information parents/guardians may need, such as: how to enroll their child, who to contact in case of an emergency, the school curriculum, graduation requirements, and other basic schools operational information.

Part II, “The Student Code of Conduct,” contains the core values, school rules, and policies that have been established and adopted by the SWPS Board of Trustees and the administration. It contains state and federally mandated guidelines that must be complied with by all educational institutions. Such guidelines should not be interpreted as restraints on a student’s individual rights, but as guidelines to establish, promote and provide a quality, safe, and equal educational opportunity for every SWPS student. Unfortunately, the school will experience incidents of conduct unbecoming of students during the school year. The adoption and adherence to the Code of Conduct will help minimize the number of incidents and the amount of time required in resolving them. Thus, the faculty and parents/guardians may concentrate the greatest amount of time on providing a quality learning environment for students and students may concentrate on taking full advantage of the learning opportunities to prepare them for their future.
 
We encourage parents/guardians, and students to become familiar with this handbook. Compliance with the Handbook will allow students, parents/guardians, and the school faculty to expend all energies and resources on improving our educational system: teachers will be able to teach, students will be able to learn, and parents/guardians will be able to provide “home-front support.”
 
Equal Educational Services
The Southwest Preparatory School is an equal opportunity educational institution that complies with the law. The school will provide educational services to any eligible adolescent within its geographical boundaries, and in accordance with its charter, without regard to race, ethnicity, citizenship status, national origin, ancestry, gender, sexual orientation, age, religion, physical or mental disability, or any other factor protected by law. The school Equal
 
Opportunity Officer information is provided below:
Name: Christinn Jean, Deputy Superintendent
Address: 1258 Austin Hwy
San Antonio, Texas 78209
Telephone #: (210) 829-8017 /Fax (210) 829-8514
 
Compliance with the Americans with Disabilities Act (ADA)
The Southwest Preparatory School complies with the Americans with Disabilities Act of 1990. The school may not deny educational services to any individuals eligible to participate in a school district’s special education program provided by the Texas Education Code. The school will also provide eligible individuals with disabilities special educational services as authorized by law.

The following information is provided for parents/guardians who may have questions pertaining to services offered by the school for children with disabilities or needing special education services.
Name: Christinn Jean, Deputy Superintendent
Address: 1258 Austin Hwy, San Antonio, TX 78209
Telephone #: (210) 829-8017, Fax #: (210) 829-8514

Grievance Procedures
The Board, administration, and faculty of Southwest Preparatory School strongly encourage effective communications with parents/guardians. Parent/Guardians are partners with the board of trustees, administrators, and faculty in their children’s education. Parent/Guardians are encouraged to take an active role in the PTA/ organization and to attend open houses, special programs, teacher conferences, and informational meetings of the school. In addition, parents/guardians are encouraged to call the school to obtain information or to address concerns. Students should realize that they have the right to address concerns in the school through proper procedures. If the school administration cannot answer or properly address issues or concerns, the parent/guardian or student should follow the complaint/grievance procedure of the school.
 
Board policy FNG, Student Rights, and Responsibilities: Student and Parent Complaints lists the rights of parents in addressing issues and concerns. A copy of this policy can be obtained from the school on request.
If students or parents/guardians have an issue or a complaint, they should begin with the classroom teacher. If the complaint cannot be resolved at this level, the complainant should then follow the school chain of command:
(1) Assistant Principal or Academic Dean
(2) Principal
(3) Associate Superintendent or Deputy Superintendent
(4) Superintendent
(5) Board of Trustees

In addressing the Board of Trustees, a written statement of the letter must be submitted to the School Board President. The letter should be given to Superintendent’s Secretary who will, in turn, submit the letter to the Board President.

Concerns related to such areas as discrimination (Title VI and Title VII of the Civil Rights Act of 1964), sexual harassment (Title IX of the Educational Amendments of 1972), alcohol and drug issues (Drug-Free Workplace Act of 1988), and individuals with disabilities issues (American Disability Act and Section 504 of the Rehabilitation Act of 1973), should be directed to:
Christinn Jean, Deputy Superintendent
Southwest Winners Foundation, Inc.
1258 Austin Highway, San Antonio, Texas 78209
(210) 829-8017/ Fax: (210) 829-8514
 
201- 2022 Career and Technical Education-Public Notification of Nondiscrimination
Preparatory School District offers career and technical education programs in Digital Communications and Business Management. Admission to these programs is based on enrollment in the LEA.
It is the policy of Southwest Preparatory School District not to discriminate on the basis of race, color, national origin, sex, or handicap in its vocational programs, services, or activities as required by Title VI of the Civil Rights Act of 1964, as amended; Title IX of the Education Amendments of 1972; and Section 504 of the Rehabilitation Act of 1973, as amended.

It is the policy of Southwest Preparatory School District not to discriminate on the basis of race, color, national origin, sex, handicap, or age in its employment practices as required by Title VI of the Civil Rights Act of 1964, as amended; Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975, as amended; and Section 504 of the Rehabilitation Act of 1973, as amended.

Southwest Preparatory School District will take steps to assure that lack of English language skills will not be a barrier to admission and participation in all educational and vocational programs.

For information about your rights or grievance procedures, contact the Title IX Coordinator, Christinn Jean, and/or the Section 504 Coordinator, Evonne Murillo, at 1258 Austin Highway, (210)829-8017.
 
2021-22 Notificación Publica de No Discriminación en Programas de Educación Técnica y Vocacional
Southwest Preparatory School District ofrece programas de educación técnica y vocacional en Digital Communications y Business Management. La admisión a estos programas se basa en la matriculación en la escuela.

Es norma de Southwest Preparatory School District no discriminar en sus programas, servicios o actividades vocacionales por motivos de raza, color, origen nacional, sexo o impedimento, tal como lo requieren el Título VI de la Ley de Derechos Civiles de 1964, según enmienda; Título IX de las Enmiendas en la Educación de 1972, y la Sección 504 de la Ley de Rehabilitación de 1973, según enmienda.

Es norma de Southwest Preparatory School District no discriminar en sus procedimientos de empleo por motivos de raza, color, origen nacional, sexo, impedimento o edad, tal como lo requieren el Título VI de la Ley de Derechos Civiles de 1964, según enmienda; Título IX de las Enmiendas en la Educación, de 1972, la ley de Discriminación por Edad, de 1975, según enmienda; y la Sección 504 de la Ley de Rehabilitación de 1973, según enmienda.
Southwest Preparatory School District tomará las medidas necesarias para asegurar que la falta de habilidad en el uso del inglés no sea un obstáculo para la admisión y participación en todos los programas educativos y vocacionales.

Para información sobre sus derechos o procedimientos de quejas, comuníquese con el Coordinador del Título IX, Christinn Jean y/o el Coordinador de la Sección 504, Evonne Murillo, en 1258 Austin Highway, (210)829-8017.
 
Family Educational Rights and Privacy Act of 1974 (FERPA)
Each year we inform you of your parental rights under the Family Educational Rights and Privacy Act of 1974 (FERPA). FERPA is the Federal law designed to protect the privacy of, and give certain rights to parents, regarding a student’s education records. These rights transfer to the student or former student who has reached the age of 18 or is attending any school beyond the high school level. Students and former students to whom the rights have transferred are called eligible students.

Parents or eligible students have the right to inspect and review all of the student’s education records maintained by the school. Schools are not required to provide copies of material in education records unless, for reasons such as great distance, it is impossible for parents or eligible students to inspect the records personally. The school does have the right to charge a 10 cent fee per page for copies.

Parents and eligible students have the right to request that a school correct records believed to be inaccurate or misleading. If the school refuses to change the records, the parent or eligible student then has the right to a formal hearing. After the hearing, if the school still refuses the correction, the parent or eligible student has the right to place a statement in the records commenting on the contested information in the records.
Generally, the school must have written permission from the parent or eligible student before releasing any information from a student’s record. However, the law allows schools to disclose records, without consent, to a limited number of parties such as school employees who have a need-to-know; other schools to which a student is transferring; parents when a student over 18 is still dependent; and certain government officials in order to carry out lawful functions.

The Board, administration, and faculty of Southwest Preparatory School strongly encourage effective communications with parents. Parents are partners with the board of trustees, administrators, and faculty in their children’s education. It is our hope that we can always answer your questions and properly address issues when they arise. Please feel free to call us at any time if you have questions about FERPA or any other area. There is a continuing need for mentors and tutors for students, as well as for other services for students in the school. Please contact the campus principal for more information about how you can become more actively involved in your child’s school. Parents are encouraged to regularly monitor new information from the school at the www.swprep.org website.
 
Visitor Procedures
I. Visitors to the School:
- All visitors will enter the campus at the main entrance located in the front of the school.
- All visitors MUST report to the main office as they enter the school.
- All visitors are required to sign in and sign out at the front office.
- All visitors to the school will present valid picture identification, e.g. a Texas Driver’s License or a valid State identification card.

Upon presentation of valid picture identification, all visitors’ names will be processed through RAPTOR software and will be issued a “Visitor Badge”. The “Visitor Badge” must be visible at all times while the visitor is on the campus.
If a visitor does not have a valid picture identification campus administration may appoint a staff member to accompany the individual while on campus.

At no time will a Visitor be permitted to be unaccompanied, unless receiving direct permission by campus leadership.

All visitors must make an appointment to visit a teacher or school administrator.
A visitor may not be a student in attendance at another school without the permission of his/her school’s administration.

Must have his/her name on the student’s emergency contact card in order to communicate or have information about a student (see FERPA).

Visitor Procedures (determined to be a Registered Sex Offender)
A visitor who either self-identifies or is identified as a Registered Sex Offender will follow all Visitor Procedures, including the presentation of valid picture identification. In addition to following all Visitor Procedures, the campus administration will assign a staff member to accompany the visitor while on campus.

At no time will the visitor be permitted alone on school premises.