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Southwest Preparatory School provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable deferral, state, and local laws. Additionally, retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation is prohibited.

 

IT Business Administrator

 

Job Title: IT Business Administrator

FLSA Status: Exempt

Job Status: Full Time

Responsibility Level: Non-Supervisory

Department Name: Information Technology

Reports to: Superintendent


Position Qualifications

Job Specifications and Requirements

Bachelor’s degree in computer science, data processing, or related field. Three to five years of experience or a combination of education and experience commensurate with the requirements of this position.

 

Certifications and Licenses

NA

 

Skills and Abilities

· Knowledge of the E-Rate Program

· Knowledge and experience with budgets

· Familiarity with procurement guidelines

· Knowledge and experience with inventory control

· Experience in the development of Policy and Procedures

· Ability and desire to work as a member of a team

 

Position Summary

Major Job Duties and Responsibilities

· The IT Business Administrator is responsible for coordinating the activities of the E-Rate Program;

· Act as Inventory Specialist. Oversee inventory controls, manage deliveries, inspect inventory, maintain inventory records and order products;

· Responsible for planning and overseeing projects to ensure they are completed in a timely fashion and within budget;

· Work closely with the Academic Coordinator to ensure all campus academic testing needs are addressed;

· Works closely with the IT Network Administrator for budget development;

· Responsible for the maintaining of the VOIP Phone System;

· Responsible for the maintenance of the Security Camera System;

· Responsible for the development and maintenance of the district’s disaster recovery plan;

· Responsible for the development and maintenance of the IT Department Policy and Procedure Manuals;

· Maintenance of the IT webpage;

· Performs other related duties as assigned.

 

Working Conditions

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

 

While performing the duties of this job, the employee is regularly required to stand, sit, talk, hear, and use hands and fingers to operate a computer and phone, and other equipment utilized by this position. The person in this position frequently communicates with teachers, and administrators and must be able to exchange accurate information in these situations. Light to moderate lifting is required. Regular, predictable attendance is required. The noise level is low except.

 

Work may include some evenings and weekends.

 

Reasonable Accommodations Statement

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

Payroll and Benefits Specialist Job Posting

 

Job Title:  Payroll and Benefits Administrator

FLSA Status: Exempt

Job Status: Full Time   

Responsibility Level: Non-Supervisory

Pay Grade: See Salary Scale 

Funding Source: 420

Split-Funded Position: No

Source of Funds:  420 Percent of Allocation: 100%

Federally-Funded Positions:  NA    

 

Position Qualifications
Job Specifications and Requirements

1. Compete one payroll a month from data submitted and approved by the district
               a. Prepare printed checks for district approval and distribution
              b. Generate the NACHA file and upload to JDox for the district to submit
              c. Present online employee check stub information in My Portal
              d. Process plan participation based on documentation provided by the district
              e. Prepare benefits vouchers for district payment
               f. Monthly comparison and reconciliation of payroll benefits to benefits billings/statement/
               g. Prepare and pay EFTPS
               h. Prepare and pay Texnet TRAQS
 
2. Establish mutually agreed upon Payroll Processing Calendar and Deadlines
              a. For all payroll information to be received by Harris
              b. For payroll journal back to District from Harris for approval
              c. For Harris to deliver NACHA file to the District bank for District approval
 
3. Process during a payroll period, including but not limited to:
              a. Terminations-form provided by Harris
              b. New Hires
              c. Substitutes
              d. Leave and/or Docked Pay
              e. Demographic Changes
              f. Benefit Addition/Changes
              g. Hours worked for non-exempt employees
              h. Adjustments from prior pay periods (wage, benefit, leave)
 
4. Quarterly Process
              a. Prepare and send to district for submission required reporting of 941’s, TWC, Unemployment and PEIMS submission for related payroll data
 
5. Annual Process
               a. Prepare and submit required reporting of W-2’s and TRS service records
 
6. External Payroll Audit preparation and interface (if your auditor has payroll questions, we will assist with responses).
 
DISTRICT Responsibility for Back Office Payroll Services
 
1. Designate contact(s) to work with Harris to provide requested information and approvals. 

2. Request in writing changes or modifications to the agreed-upon payroll calendar and deadlines. 

3. Provide the requested information in writing or in agreed-upon electronic formation for each payroll cycle by the payroll calendar deadlines.
 
Including but not limited to:
                a. Termination
                b. New Hire Information
                c. Substitutes
                d. Leave and Pay Docks
                f. Demographic Changes
                g. Benefit Addition/Changes
                h. Hours worked or non-exempt employees
                i. Adjustment to wages, leave or benefit premiums from prior pay period

4. Provide timely response/approvals as requested for monthly payroll, quarterly, and annual processes.

5. Provide documentation as requested to ensure compliance with state and federal requirements, i.e. new hire form documentation and PEIMS reporting compliance. 
    
Certifications and Licenses

Skills and Abilities 


Minor Job Duties and Responsibilities 
Performs other duties as assigned
     
Reasonable Accommodations Statement
To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.